How the Press Can Advertise for You
Want a new way to generate some interest in your business, but your idea bucket is about empty? Why not rip out a page from the old tried and true methods that public relations firms have been using for years, the press release.
This is a simple way to provide free advertising, but this doesn’t necessarily mean writing a release is simple. Here are some hints to write a successful piece that informs, yet provides your business with a boost by appearing to be authoritative on the subject covered.
What should it be about?
What do you sell? What special information do you have that might be of general interest to the public, especially as it relates to a current hot topic? Answer this question and the reporters will be at your feet. If you make flower arrangements for instance, could you write a release on the importance of flowers during a time of loss and how to pick an appropriate arrangement. Are there stories in the news that relate to what you are selling? Linking information about your business and the public’s current interest in a particular news story could lead to a successful press release. For instance, with all the news about the Gulf oil spill, a cleaning supply business could tie it into how to clean chemical spills around the home. A good title could be, “Chemical Spills Mean Trouble at Home”. Remember to find the “hook” in a story, the grabber that will make people read the article because it captures their attention. Going back to the Gulf oil story, a travel agency could write a press release about how to check your intended vacation spot to see if it’s been ruined by the spill. Hopefully, the mention of your business will bring in a few more customers, looking to vacation in an oil-free zone.
Whom Do I Send it Too?
Most local newspapers are always looking for low-cost material to keep their pages full and readers satisfied. Radio stations are required to produces a certain amount of public affairs programming. These programs usually trotted out at odd times, like early Sunday morning, but still may allow you to submit material that might lead to an actual interview.
Now, How do I Write it?
Here’s where you start the actual work to write something that captures people’s interest and establishes your business as expert in the field the piece highlights. Remember the reporter that looks over your press release doesn’t want an advertisement to your business; he/she is looking for a story that will be easy and grab the public’s interest. Your job is to make it easy. Use the first paragraph to summarize what the article’s point of view will be. The reporter may read only the first few lines, so make it interesting. News departments love to jump on trendy bandwagons, so once again, tie it into a current topic. Ever notice when one plane crashes, several more do? When a monkey attacks a human, suddenly it seems like simian revolt is taking place? That’s because once one story is big, reporters pounce on similar stories that never would make it to the news desk otherwise. Your job is to pounce on whatever is hot at the time. The first few sentences must pique the reporter’s interest, making them think they’re geniuses for coming up with a clever tie-in to whatever is going on now.
Let’s go back to the travel agency example to see how current news could be hijacked to create a great press release. With all the trouble near the border with Mexico and people viciously killed with drug related violence, a travel business could write an effective piece that would fit in nicely. The piece could give hints on travelers on how to be safe when they are out of the country. It could give information on how to find the safest hotels and resorts to stay and that travel agencies can help in the process. Somewhere in the piece, describe your company and how it could help. Make sure you don’t overemphasize your business. If it sounds like an advertisement, it will be rejected. Do some research on the web about the number of instances, some statistics about the problem and how the average traveler may be at risk. By timing your article to coincide with a recent story about the subject, a local paper might be very keen to publish it.
The whole article should be written in the reporter’s point of view. Never use “we, us or I” in your piece, unless it’s used during quotes. You want it written in the perspective of the third person. In the travel example, you could include a paragraph that reads like this, “The XYZ Travel Agency was established in 1993 to assist travelers make safe, wise choices when going to another country. It offers a wide range of services to the value oriented traveler.” In this way, your business is promoted, but not shamelessly, as it would be in a commercial. Remember the story is what you should be selling in the piece, not your business. If your business is spotlighted in a favorable way while the reader is engrossed in your missive…that’s the free publicity that you are looking for.
Hints to Polish Your Masterpiece
Sometimes the most important part of the release is the title. Think about all the titles you’ve seen the newspaper. It’s full of puns, plays on words and uses anything to capture people’s attention. You should take some time to devise a good one as well. Our travel agency could title their release, “Problems Associated with Travel”. That is about as dull as a film capturing flowers grow. Perhaps a better idea would be, “US Travelers Attacked…A Growing Trend”. A sub-title added could read, “Savvy Vacationers Learn to Fight Back”. This would attract my attention and chances are I would take the time to read it. Creative titles are an integral part of a good news story; newspapers actually hire people just to come up with interesting headlines.
It is easy to use hyped-up phrases like “unique”, “state of the art” and “amazing”, but resist the temptation. It not only can make your release sound contrived and staged, making it resemble an ad instead of news. Read several news entries in the publication to get the feel for the newspaper’s style of writing. Remember most reporters would be very content to let you do the work of writing, the less they have to rewrite something the better. Remember the old saying, “Brevity is the soul of wit”. Keep your writing brief and to the point, condensing it down to achieve maximum effectiveness.
Just like you use the first paragraph to grab attention and summarize the focus of the writing, use the last paragraph to sum everything up in a nice, concise package. A reader of news copy should be able to capture the gist of the article by the first and last paragraph. At the bottom of the article, include your contact information, so the reporter can contact you if necessary.
By utilizing these techniques and a little practice, you can receive much needed attention to your business for nothing more than the time it takes to create such content. By taking advantage of trends, news coverage and celebrity misdeeds, a clever marketer can use the press release to foist their name to the public, who might otherwise never hear of your precious enterprise.





